Billy's Billing integration

Shoporama can be integrated with Billy's Billing so that your orders are automatically transferred to your accounting system. Products are synchronized, customers are created, and payments can be posted automatically—without any manual entry.

Setup

1. Go to Integrations → Accounting System in the admin panel
2. Select Billy's Billing as the provider
3. Enter your API key from Billy’s Billing
4. Select the account in which your products should be created (typically “Sales”)
5. Select a shipping product —first create a product called “Shipping” in Billy
6. Select a discount product — used to post discounts and gift cards
7. Save the settings

When are orders transferred?

You can choose when orders should be transferred to Billy:

• When the order is paid — The order is transferred as soon as the payment is registered
• When the order is shipped — The order is transferred only after it is marked as shipped

What is transferred?

When an order is transferred to Billy, the following information is automatically created:

• Contact — The customer’s name, address, email, and phone number. Business customers are created with their CVR/EAN number
• Invoice — Including all order lines, item numbers, quantities, and prices
• Shipping line — Shipping costs are added as a separate line
• Discount lines — Promotional discounts and gift cards are posted as separate lines

Automatic Posting of Payments

You can enable automatic posting of payments. When this feature is turned on, payments are automatically posted in Billy once the order is paid. You choose which account the payments should be posted to (e.g., your bank account).

Product synchronization

Shoporama automatically synchronizes your products with Billy’s Billing, including SKU, price, and currency. Synchronization occurs continuously in the background, so new products are always available when orders are transferred.

Credit Notes

When you create a return or credit memo in Shoporama, it is automatically transferred to Billy as a credit memo linked to the original invoice.

Order Prefix

You can add a prefix to the order numbers that are transferred to Billy. This is useful if you have multiple sales channels and want to distinguish between orders in your accounting.