Billy's Billing integration

Shoporama integrates with Billy's Billing so your orders are automatically transferred to the accounts. Products are synchronized, customers are created and payments can be posted automatically - without manual entry.

How to set it up

1. Go to Settings → Financial system in the administration
2. Select Billy's Billing as your supplier
3. Enter your API key from Billy's Billing
4. Select which account your products should be created in (typically "Sales")
5. Select a shipping product - first create a product called "Shipping" in Billy
6. Select a discount product - used to post discounts and gift cards
7. Save the settings

When are orders transferred?

You can choose when orders are transferred to Billy:

• When the order is paid - The order is transferred as soon as the payment is registered
• When the order is shipped - The order is only transferred when it is marked as shipped

What is transferred?

When an order is transferred to Billy, it is automatically created:

• Contact - Customer name, address, email and phone. Corporate customers are created with CVR/EAN number
• Invoice - With all order lines, item numbers, quantities and prices
• Shipping line - Shipping costs are added as a separate line
• Discount lines - Promotional discounts and gift cards are posted as separate lines

Automatic posting of payments

You can enable automatic posting of payments. When enabled, the payment is automatically posted in Billy when the order is paid. You choose which account the payments are posted to (e.g. your bank account).

Product synchronization

Shoporama automatically synchronizes your products to Billy's Billing with item number, price and currency. Synchronization happens continuously in the background, so new products are always available when orders are transferred.

Credit notes

When you create a return or credit note in Shoporama, it is automatically transferred to Billy as a credit note attached to the original invoice.

Order prefix

You can add a prefix to the order numbers that are transferred to Billy. This is useful if you have multiple sales channels and want to distinguish orders from each other in the accounts.